COVID Policy & Safety Procedures - VO Education Program

Policy:

[last updated 22 Sept 2020]

Volunteer Ottawa is committed to providing quality continuing education at an affordable price for not-for-profit professionals. Many people learn best in-person, where they can discuss ideas with others. In-person learning also facilitates networking, a critical element of success in any sector.

The Covid-19 pandemic has introduced a great amount of uncertainty into everyone's operations. It is not known how many people will safely be able to share a room as future infection numbers remain uncertain. Allowable gathering sizes may change from month to month. Additionally, different people have their own personal risk profiles which may necessitate greater distancing.

Volunteer Ottawa will be holding all of our courses online via Zoom or MS Teams for the foreseeable future because of the risk currently presented by interacting in person. Participants are welcome to participate via computer, tablet, or smartphone.

We will be monitoring the advice and directives from relevant public health authorities, and will welcome people back to in-person learning when it is safe to do so.

Procedures

[last updated 25 Sept 2020]

1. Workshops will be held using Zoom or MS Teams. You will need an internet-enabled computer or tablet as well as a high-speed internet connection. Please contact Volunteer Ottawa at least 48 hours prior to the workshop start time if you need help with this.
   1. Please log in to the meeting 15 minutes before the scheduled start time, to troubleshoot any connection issues ahead of time. This will allow the workshop to start promptly.
   2. To learn how to use Zoom, please consult these online tutorials:
      1. Join a meeting
      2. Participate in Breakout rooms
      3. Share your screen
   3. To learn how to use MS Teams, please consult this online tutorial:
      1. Join a meeting
   4. If you need help accessing or learning about these platforms, please contact Volunteer Ottawa by email or by phone at 613-736-5266 x114.
2. Any handouts for the workshop will be sent via email the day before the session. For this reason, it is critical that the contact information given upon registration is an email address and phone number for the actual participants in the workshop