The function of the Volunteer Coordinator is to provide support to a volunteer placement process (recruitment, screening, placement, orientation, training and recognition) within the community. The Coordinator will work under the supervision of the Volunteer Lead, who will oversee the program and provide strategic guidance and direction for the organization.
In their first three months, the Coordinator will undertake a comprehensive review of the volunteer program and understand the overall processes for new applicants. There will be a strong focus on effectively recruiting, training and retaining volunteers for key programs and administrative functions that support Special Olympics Ontario.
- Consult with Volunteer Lead and Coaches to determine needs across the organization;
- Ensure that all volunteers are appropriately screened and qualified to ensure the safety and security of all members of the organization;
- Conduct interviews, reference checks and/or any other relevant screening processes for new volunteers;
- Selection and placement of successful volunteer candidates as per organizational needs;
- Support the implementation of a recruitment plan for volunteers;
- Provide input to Volunteer Lead in regards to recruitment and recognition strategies;
- Maintain accurate records of volunteer information;
Upon vacating the position all files/information must be passed to the Volunteer Lead.
- Review and be familiar with sections 1,6,9,10,13 and 18 of the information portal.
- Maintain Special Olympics e-mail address that is provided to you if applicable.
- Strong leadership, organizational and administrative skills.
- Strong written and verbal skills.
- Experience in Volunteer Coordination or Volunteer Management.
- Understanding of Volunteer Screening Processes.
- Volunteer Management knowledge and experience an asset.
- Skills with Microsoft Office (Word, Excel), Gmail Client, and Google docs are required.
- 4 hours per week is the estimated time commitment.
- Certain periods will see high demand over consecutive weeks.
To work in cooperation directly with the Volunteer Lead, indirectly with Community Council, and support all Special Olympics Ontario members.
Orientation and Training:
- Orientation and training is available will be provided by the Volunteer Lead.
- The incumbent should be available and prepared to complete virtual training in the case that social isolation prevents in-person contact.
- The incumbent will be required to meet, either in person or virtually, with the Volunteer Lead on a minimum monthly basis throughout their term holding this position.
- Additional third-party training may also be available.
P.O. Box 2311