Organization: Special Olympics Ontario
Commitment: Ongoing (more than a year)
Language Preference: English
Number of Positions Available: 1
Location: Ottawa - Central
Deadline: Sep 30, 2019
DescriptionVolunteer Lead – Community Council
The function of the Volunteer Lead is to implement and maintain a volunteer placement process (recruitment, interviewing, placement, orientation, training and recognition) within the community. The volunteer lead is supported by two Volunteer Coordinators who will perform the administrative function of onboarding and placing of new volunteers.
The incumbent will work under the supervision of the Programs Chair and is a voting member of the Community Council (Board). They will work to develop strong relationships within the community to ensure a sustainable plan is in place for ongoing recruitment and development of volunteers within the Special Olympics community.
In their first three months, the incoming lead will undertake a comprehensive review of the role, function and capacity of the Volunteer Lead and determine what process gaps exist which may prevent Special Olympics from effectively recruiting, training and retaining volunteers in key programs and administrative functions.
- Consult with other community council members and coaches to determine their volunteer needs.
- Ensure there are complete and accurate job descriptions written and available for all community council members and program positions.
- Ensure that all volunteers are trained, qualified and understand the importance of interviewing and background reference checks.
- Carry out interviewing, selecting and placement of volunteers as per policy and procedures.
- Develop and implement a comprehensive recruitment plan for volunteers for the sport programs and community council.
- Ensure the appropriate and most effective methods of recruitment are being utilized.
- Liaise with your Provincial Staff Representative in regards to recruitment and recognition strategies.
- Keep up to date records of volunteer service (e.g. application forms, volunteer logs, positions held, years of service)
- Assist the Provincial Office in distributing years of service awards.
Upon vacating the position all files etc. must be passed on to the new Volunteer Coordinator.
- Review and be familiar with sections 1,6,9,10,13 and 18 of the information portal.
- Maintain Special Olympics e-mail address that is provided to you if applicable.
- Strong leadership, organizational and administrative skills.
- Strong written and verbal skills.
- Ability to coordinate and delegate tasks.
- Experience in interviewing and completing background reference checks.
- Volunteer Management knowledge and experience an asset.
- Skills with Microsoft Office (Word, Excel), Gmail Client, and Google docs are required
- 4-5 hours per week is the estimated time commitment
- Certain periods will see high demand over consecutive weeks
Duration of Position:
The volunteer lead is an elected position lasting two (2) years.
Those joining mid-term will be asked to fill out the remaining term and may run again.
To work in cooperation with the Community Council and the membership.
Orientation and Training:
- Orientation and training is available through the outgoing Volunteer - - Lead, the Community Coordinators and from a provincial staff representative.
- Additional third-party training on serving on a Not for Profit board is also available along with other resources.
Good for people interested in: Sports
You will be working with: People with disabilities or medical conditions
How will this volunteer opportunity benefit you?
Special Olympics Ontario – Greater Ottawa, is the community chapter of Special Olympics Ontario. Over the past 50 years Special Olympics has grown from a modest program serving local athletes to become the world’s largest movement dedicated to promoting respect, acceptance, inclusion, and human dignity for people with intellectual disabilities through sports.
Special Olympics Ontario has optimized the benefits of a healthy and active lifestyle through sport to improve the well-being of individuals with an intellectual disability.
We continue to improve and expand the quality, opportunity and accessibility of sport to individuals with an intellectual disability. Along with this, we strive to improve upon both the awareness and support of the community in regards to Special Olympics Ontario and those involved with us. As an organization, we work to ensure our volunteers are strongly committed to acting locally while thinking globally. Through these steps, we hope to continue to build upon the past success of the organization.
How will the organization benefit?
This role is critical to the success of the Special Olympics programs -- attracting and retaining volunteers is one of our biggest challenges as an organization.
Organization category: Culture and recreation
Time it will take to contact applicants - 1 week
This position would be great for - New Canadians; Seniors; Persons with a disability; Groups
Vulnerable sector check required: Yes
This position can accommodate persons with a disability: Yes
Police record check required: Yes