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Secretary - Board of Directors

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Organization: Ottawa Paw Pantry

Commitment: Ongoing (more than a year)

Availability: Flexible

Language Preference: English

Number of Positions Available: 1

Location: Ottawa - Central

Deadline: Jul 3, 2021

Description

Secretary of the Board of Directors

Length of Term: 1 year (appointed or elected annually at the Annual General Meeting; term may be renewed)
Availability: Evenings
Language Preference: English

The Ottawa Paw Pantry is a registered charity. We hope to expand our reach to help more families and pets stay together. As such, we are looking for individuals ready to participate in the advancement of our mission. Candidates should have an understanding of animal welfare, and an appreciation for how the relationship between pets and families supports positive mental health. Moreover, candidates must exercise a social justice-oriented lens and have an understanding of the social determinants of poverty and health.

We are seeking experienced candidates with excellent interpersonal skills who have expertise in the following areas:
Accounting or bookkeeping experience
Charity governance
Board governance
Fundraising
Knowledge and contacts in the pet food industry
Experience working with vulnerable members of the community

Secretary
In addition to the responsibilities outlined in the Board member role description, the Secretary will:
Maintain records of the Board and ensure effective management of the organization’s records
Manage and capture accurate minutes from board meetings
Ensure minutes are distributed to members in a timely manner after each meeting
Is sufficiently familiar with legal documents (articles, by-laws, etc.) to note applicability during

Board members must:
Commit to the defined term with a potential to renew
Be familiar with and abide by the by-laws, code of conduct, and other policies that apply to the Board
Participate in the approval of the annual budget and monitor the financial performance of the Organization in relation to it
Attend quarterly Board meetings, participate in activities between meetings, and attend the Annual General Meeting
Be prepared to commit 6-8 hours per month
Actively participate in strategic planning and committee work
Prepare for meetings by reading agendas, minutes, reports and other documentation required to actively participate in them
Be an ambassador for the Organization in the wider community
Contribute skills and knowledge by participating actively in meetings and committee work
Participate in fundraising
Apply critical thinking skills in all decision making and planning
All Board members are encouraged to make a personal financial commitment to the Organization

Time Commitment (approximate)
Attend and actively participate in at least 75% of board meetings (4 board meetings annually, lasting approximately 2-3 hours in length)
Attend and actively participate in the annual general meeting (approx. 1-2 hours)
Attend special events such as fundraisers when possible
Commit skills and resources to the organization’s governance and advancement, as required

Financial and Resource Development Expectations
Understand and monitor the organization’s financial affairs
Identify and cultivate potential donors and sponsors
Meet with potential donors/funders to make a case for funding the organization, answer questions, etc. (approx. 4 hours annually)

About the Ottawa Paw Pantry
Founded in 2016, the Ottawa Paw Pantry is a 100% volunteer-run pet food resource established to help prevent the abandonment or surrender of animals when their families cannot afford to feed them. As an organization, we provide temporary food assistance to qualifying low-income owners who are currently unable to afford food for their pets and may be forced to give up their pets without such assistance.

Contact

Rebecca Coxon

XXX-XXX-XXXX

volunteer@ottawapawpantry.ca

Volunteer Opportunity Address
Ottawa

Details

Good for people interested in: Administration/Office; Accounting and finance; Governance (Boards, Committees)

Organization category: Social services

Volunteer Considerations

Time it will take to contact applicants - 1-6 days

This position would be great for - None of the above

Police record check required: Yes

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