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Abbeyfield Houses Society - Ottawa

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Mysa Saad
Volunteer Coordinator
Abbeyfield Houses Society - Ottawa

425 Parkdale Avenue
Ottawa, ON
Canada K1Y 1H3

TEL: 613-729-4817

E-mail: volunteering@abbeyfieldottawa.ca

Vcard: import to my address book

Men; Seniors; Women

Abbeyfield House is a non-profit organization that provides accommodation for 10 independent older adults. Each local Abbeyfield Society is comprised of a group of caring volunteers that initiate, support and guide the operations of the Abbeyfield House. Imagine enjoying life with no chores to do, no worries about the house, and delicious home-cooked meals. And, can you imagine having all this for an affordable monthly fee? The Abbeyfield concept is a small community of retired older adults living at Abbeyfield House, enjoying life - companionship when they want it, privacy when they need it.

www.abbeyfieldottawa.org

Volunteer Opportunities

Abbeyfield House Parkdale is looking for a residency committee secretary that will assist with:
--Liaising with the Chair to plan meetings
--Receiving agenda items from committee members
--Circulating agendas and reports
--Taking minutes (unless there is a minutes secretary)
--Circulating approved minutes
--Checking that agreed actions are carried out.
--Keeping up-to-date contact details (i.e. names, addresses and telephone numbers) for the management committee and (where relevant) ordinary members of the organization.
--Filing minutes and reports
--Compiling lists of names and addresses that are useful to the organisation, including those of appropriate officials or officers of voluntary organisations.
--Keeping a record of the committee's activities
--Keeping a diary of future activities
The House Residency Committee meets once per month for 3 hours (typically the 2nd Wednesday of the month, in the afternoon). Time commitment: 2 hours per week.
Location: 425 Parkdale Ave
Ottawa, ON
Deadline: Jun 30, 2018
Participate in monthly residency meetings on the second Wednesday afternoon of the month from 1:00pm to 3:00pm.
Discuss agenda items including issues relating to current residents, problem solving, planning events, and handling inquires from people in the community who are interested in living at Abbeyfield.
There is also a Residents' Meeting once every two months. This meeting gives the residents an opportunity to voice any ideas, questions or concerns they may have.
Location: 425 Parkdale Avenue
Ottawa, ON
Deadline: Jun 30, 2018
The Director of Marketing and Communications is responsible for raising awareness about Abbeyfield House in the community and promoting the house as an alternative housing option for seniors in Ottawa.

Duties and Responsibilities:

Work with the President as primary spokesperson, as well as other directors as needed to raise awareness about Abbeyfield Ottawa
Develop and maintain promotional materials for Abbeyfield Ottawa, including web material, brochures, presentations etc.
Develop and maintain social media presence for the organization
Ensure that all promotional materials are in line with Abbeyfield national and international marketing and communications guidelines
Recruit volunteers, in collaboration with the Director of Volunteer Programs, to support marketing and communications efforts including newsletters and promotional events
Seek opportunities to promote the House in Ottawa and attend community events as appropriate
Assist with the promotion of any fundraising events, including preparation and distribution of communications, posters, signage, emails etc.
Work with the Director of Fundraising and Grants to ensure that adequate recognition is given to granting organizations and major donors

Administrative

Attend monthly meetings and present a report to the Board
Keep records of all promotional material and events
Develop communications plan and present to the Board
Seek Board approval for all marketing and communications products
Work with the Director of Grants and Fundraising to develop thank-you letters for granting organizations and to recognize major donors on the website
Provide support to the Director of Residency in the promotion of Tea & Tours for potential residents and interested community members

Qualifications:

A background in marketing or communications is an asset;
Strong initiative;
Good research skills;
Strong written and oral communications skills are required.
Location: 425 Parkdale
Deadline: May 31, 2018
The IT Support Analyst is responsible for maintaining and troubleshooting Information Technology hardware and software including, but not limited to, Windows-based desktop/laptops, servers, networking & mobile devices, website, e-mail, and antimalware solutions.
The IT Support Analyst assists the Director of Information Technology in supporting Abbeyfield’s overall mission following all standards, policies, procedures, and confidentiality guidelines.
The Candidate supports the Abbeyfield staff and volunteers to improve services effectiveness and foster innovation. Some of the typical duties of IT Support Analyst include:
• deployment, monitoring, maintenance, and support of all IT systems, including servers, PCs, operating systems, interfaces, telephones, software applications, peripherals
• execute scheduled maintenance, routine tasks, updates, and upgrades.
• manage system accounts for staff and volunteers
• monitor, investigate, diagnose and solve software or hardware failures
• coordinate hardware replacement or repair
• create and maintain up to date IT related documentation e.g. procedures, guidelines, operating procedures, records of warranty and software licenses, etc.
• communicate regularly with all users of information services and systems (Abbeyfield employees, volunteers, Board of Directors)

Qualifications: The IT Support Analyst must have experience with networking principles including the setup, configuration, and administration of routers, switches, network printers, email clients, and websites. The candidate must be familiar with various computer hardware, software, and peripherals, and be able to work independently in performing support and routine maintenance.
The candidate must have good communication skills, patience and communicate effectively in English, in person, and on the telephone.
Location: 425 Parkdale Avenue
Deadline: May 30, 2018